Why is Visitor Management Important

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Maintaining control of income to businesses or residential units is of most importance to ensure the safety of employees and residents. Today Visitor Management System in Toronto continues to be a problem for most companies because the available platforms do not offer practical and really safe features.The most used systems are inefficient, since they present failures such as the impossibility of maintaining the historical records of the people who enter, the lack of specific functions to attend the movement of visitors, and the integration of the systems with the access control, what prevents the effective registration and identification process.On the other hand, organizations lack knowledge and experience in the search for solutions to solve the problem of the income of their visitors.

Contrary to what is thought, the access control system does not meet all the specific needs of visitor management, because the processes are different.The ideal way to solve this problem is to acquire software that is integrated with the access control system.Thus, such software can meet specific needs such as automatic data capture of documents and business cards by iLobby, scanning and USB reading for quick identification and streamlining of registration procedures, which increases security.

A visitor management software must have, among others, the following characteristics:

 For reception, separate applications: one for visitor management and another for access control (including databases), which guarantees speed in the update of the information and also the security of the same.

 Intuitive and easy to operate system, thus, the operations can be carried out without interruption.

 Possibility of being executed when there is no Internet connection.

 Automatic storage of visitor data once your card is delivered.This card may be used again by another person.

 Function “Mobile check-in”, which is the sending of email with the code for a quick identification of the visitor via cell phone.

It is clear that the use of Visitor Management System is vital to optimize security and therefore it is necessary to use a secure solution, such as iLobby, which allows organizations or residential units to automate the entire registration process of guests, printing of badges and obtaining detailed information in a matter of seconds by simply scanning an identification (such as a driver’s license, a business card or a passport).This is a flexible, customizable solution with great functionality that adapts to the needs of small and corporate organizations with different visitor management processes and regulatory requirements.

 

In summary, visitor management requires specific characteristics to improve the flow of people, optimize processes and improve security.Currently there are different options for visitor management software with effective integration approved by the access control manufacturers, which allows the application to be executed successfully and practically.

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